Exhibit Information

Exhibit Booth Rental Fees and Space Assignments

All exhibit booths are 10’ x 10’ and can be combined to create larger booths. The fee for an inline booth is $2,750 USD. The fee for a corner booth is $3,000 USD.

Full payment is required before booth space can be assigned. Booth assignments will begin on Friday, April 21, 2017 and will be sent via email. Exhibit booths will be assigned in priority point order of the exhibitor's preference on a space available basis. The deadline for receipt of exhibitor applications and full payment prior to early space assignment is Friday, April 14, 2017. 


Exhibit Hall Hours

Sunday, September 24
8:00 am - 5:00 pm - Exhibitor Move-In
7:00 pm - 9:00 pm - Opening Welcome Reception with Exhibitors

Monday, September 25 - Wednesday, September 27
9:45 am - 4:30 pm - Exhibit Hall Open

Wednesday, September 27
4:30 pm - 9:00 pm - Exhibitor Move-Out


Company Description and Logo for the Onsite Program

A 50-word description and black and white or color logo for each exhibiting company will be included in the Onsite Program. Please submit your company’s description and high-resolution logo in .jpg or .eps format to ISSX by email to meetings@issx.org by Friday, August 11, 2017. Descriptions and logos received after the deadline may not be included in the program.


Cancellation and Refund Policy

Notification of cancellation must be made in writing to meetings@issx.org. If space is cancelled prior to Friday, June 23, 2017, a refund of the amount paid, less 50% (USD), will be issued. No refunds will be issued after June 23, 2017. All sales made after June 23, 2017 are final and non-refundable.


Exhibitor Badges

All exhibitors must register for badges. One (1) complimentary exhibit hall only access badge and one (1) complimentary full meeting access badge for exhibitor personnel will be included with each 10' x 10' exhibit booth. Up to two (2) additional exhibit hall only badges for exhibit personnel will be issued at an additional fee of $350 USD each. Up to three (3) additional full meeting access badges for exhibit personnel will be issued at an additional fee of $495 USD each. Any further additional personnel must register at the prevailing registration rates or a second exhibition space may be purchased. The deadline for exhibitor staff registration is Friday, September 1, 2017. Exhibit personnel badges are to be used by company personnel working at the exhibit booth. Full meeting access badges allow entry to scientific sessions of the meeting. 


Exhibitor Service Manuals

Exhibitor Service Manuals will be available to fully paid exhibitors by Friday, June 30, 2017. Service manuals contain order forms and information regarding move-in and move-out of exhibits, labor, shipping, utilities and other supplies, and services.


Security

Security will be provided on a 24-hour basis beginning during exhibit move-in and continuing through exhibit move-out. Security and the protection of special valuable items are the responsibility of each exhibitor at the exhibitor’s own expense.


Social Functions

Exhibitor-sponsored receptions, dinners or other activities, and/or meetings may not be scheduled in direct conflict with any official function of the meeting including scientific sessions, official social functions, or during exhibit hall hours. Please refer to the Exhibitor Rules section of this website for more details.


Hotel Rooms

Rooms have been blocked at the Omni Providence Hotel at reduced rates exclusive to this meeting. For more information, and to secure a hotel reservation, please view the hotel information online or call +1 (401) 598-8000. If making reservations by phone, be sure to identify yourself as an ISSX Meeting attendee in order to secure our specially negotiated room rates.